When most employers get an official communication about a Tier 2 sponsor licence inspection or audit their hearts sink, blood pressure rises and the day just gets that little bit darker. Imagine a world where news of an audit was no big thing – just part of the daily post and nothing to panic over or prepare assiduously for.
How can OTS Solicitors help?
The Tier 2 sponsor licence audit
The sponsor licence audit outcomes
How to pass a sponsor licence compliance audit
1. Keep your records and non-EEA migrant worker’s files easily accessible. There is nothing more frustrating (or potentially suspicious) to an auditor to be told that the file they have asked for is missing. That can happen even if a company is using electronic files rather than hard copy if a specialist document management system is not in use.
2. Keep the filing up to date. There is no point in being able to find the file for the auditor if half the paperwork is missing as the filing is backlogged or you are waiting for an admin person to scan paperwork into an electronic filing system.
3. Keep the files organised – that applies whether the file is in an old-fashioned filing cabinet or an electronic copy. Keeping papers in relevant subfolders or only keeping one copy of the document on file is important. It is easy for a busy auditor to miss the correct copy Resident Labour Market Test if there are numerous drafts on file.
4. Use a checklist and/or a synopsis sheet. However organised your key staff are, a checklist or synopsis sheet can help another member of staff or an auditor easily pick up the hard copy or electronic file and work out what is going on and to find the key piece of information they are looking for.
5. Have a system in place to record training and file improvements. There is nothing that an auditor likes more than for a sponsor licence holder to be alert to the fact that mistakes happen. An auditor knows that a company that acknowledges that errors are made is less likely to have rogue files or staff who are not able to say if a mistake has been made.
6. Carry out regular mock file audits and staff appraisals. The appraisal process should be two way, with key sponsor licence management staff being able to suggest improved simplified working practices to make the sponsor licence management and audit process easier.
7. Know your limitations. If you do not have the HR personnel in place to effectively manage your sponsor licence then employ a top London Immigration solicitor to manage your sponsor licence or to provide up-to-date bespoke staff training or conduct mock audits.
How can OTS Solicitors help?
For information on Sponsor Licence audits or advice on Sponsor Licence applications, the downgrading or revocation of a Sponsor Licence, the Sponsor Licence management service or Sponsor Licence training and mock audits please call us on 0203 959 9123 to arrange an appointment to speak to one of our experienced London business immigration solicitors who will be happy to help.
For the best expert legal advice and outcome on your UK Immigration application, contact OTS Immigration solicitors on 0203 959 9123 or contact us online.
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Posted on: Monday, 15 July, 2019